MedVault Health
HIPAA-compliant patient records platform for 200+ clinics
Duration
16 weeks
Team
4 engineers
Year
2024
MedVault Health needed to replace a legacy paper-based records system across their 200+ clinic network. The existing workflow caused 40-minute average patient check-in times and frequent data entry errors that led to billing disputes.
The client operated across three states with different regulatory requirements. Their existing system was a patchwork of Excel spreadsheets, paper forms, and a 15-year-old desktop application that only ran on Windows XP. Data migration alone involved 2.3 million patient records with inconsistent formatting.
Conducted a 2-week discovery sprint with clinic staff across 8 locations to map every workflow touchpoint
Designed a progressive migration strategy — new system ran parallel with legacy for 6 weeks before cutover
Built a real-time sync layer that kept data consistent across clinics even with spotty rural internet
Implemented role-based access control with audit logging for HIPAA compliance
The numbers tell the story.
Average patient check-in reduced by 90%
Billing disputes from data entry errors nearly eliminated
Patient records migrated with zero data loss
“Our staff went from dreading the computer to actually preferring it over paper. That tells you everything.”
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