ShelfSync
n8n workflow automation for a 50-store retail chain
Duration
8 weeks
Team
2 engineers
Year
2024
A regional retail chain with 50 stores was drowning in manual processes. Inventory reconciliation took 3 staff members an entire day each week. Price updates required manually editing spreadsheets and emailing them to each store. Returns processing involved 7 handoffs between 4 different systems.
The client had invested heavily in their existing tools — Shopify POS, QuickBooks, a custom warehouse system, and three different vendor portals. Replacing any of them was off the table. The automation had to work with what they had, connecting systems that were never designed to talk to each other.
Mapped all 23 manual workflows across the organization, prioritizing by time-saved and error-reduction potential
Built a central n8n orchestration layer connecting Shopify, QuickBooks, the warehouse API, and vendor portals
Automated inventory reconciliation to run every 4 hours instead of weekly, with exception-only human review
Created automated price update propagation — one change in the admin panel updates all 50 stores in under 2 minutes
The numbers tell the story.
Staff hours freed from manual data entry and reconciliation
Down from 2 days to propagate price changes across all stores
Inventory discrepancies virtually eliminated
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